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Auxiliary Meeting Minutes & Agendas |
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DIRECTORY Auxiliary Activities Auxiliary Information Auxiliary Services Pinecone Telegraph Information Community Activities |
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Draft Minutes of the LAWCC Auxiliary General Meeting January 11, 2010
Location: Pizza Factory
The meeting was called to order by President, Georgia Knutsen at 10:45 a.m. Other board members present include Bonnie Sloan, Judy Martin and Rita Isbell.
The minutes from the November 16, 2009 LAWCC Auxiliary General Meeting were accepted as read.
Treasurer’s Report The proposed budget for 2010 was handed out. See attachments. This document provided budgets from 2007 to the 2010 proposed budget. Bonnie Sloan explained several changes from the 2009 budget in the proposed budget. • Auxiliary projects increased by $2,000 to equal $6,000 for 2010. The auxiliary has not received the 2010 requests from Randy Fluke and Dave Delay. In 2009, the auxiliary spent a total of $4,278.05; $4,000 for tree trimming in the park and $278.05 for redoing the women’s restroom on Long Iron. • Event over runs for 2009 will be lowered once we receive payment from the water board and LAWCC for the July Ice Cream Social. This line item was increased by $100 to equal $900 for 2010. • The decrease of membership dues is reflected in the proposed budget. Suggestions were made on how to increase membership in the auxiliary. It was decided to inform homeowners of the contributions the auxiliary makes to support our community by placing information on the Pinecone Telegraph and in the general mailing in January with the annual bill. It was suggested a postcard be sent to non-members and new homeowners. • The checking account equaled $4,224.43 at the end of 2008 and at the end of 2009 equaled $4,225.24. There is $2,500 in interest earned funds if additional money is needed.
Linda White made the motion to approve the 2010 budget and Carol Bornhorst seconded the motion. A vote was taken and the proposed 2010 budget was approved.
Enloe has raised their price to $30. Renewal forms will be sent out February 1, 2010. Existing members may send their checks directly to Enloe. You must be a member of the auxiliary to eligible. Most insurance plans will cover emergency flights. If you are in the hospital, they will take whatever insurance you have. Only 911 calls are done on a rotation basis.
Committee Reports Book Club - The date of the January meeting was changed to January 18th. It will be at Adrienne Fagalde’s home. See Pinecone Telegraph and bulletin board for more information. Needles and Pins - See Pinecone Telegraph and bulletin board for more information.
Public Comment On January 21st, from 1:00-3:00 p.m., Judy Martin will be presenting Tastefully Simple -Slow Cooker Sauces at Linda White’s home. Please RSVP to Linda.
Old Business Community Dinner - January 14, 2010 - Volunteers should be there at 4:30 p.m. to help set up. We will be serving pizza and salad from the Pizza Factory. Members of the auxiliary will donate cookies. Ice cream will also be served for dessert. Judy Martin read the sign-up sheets.
New Business Tentative 2010 Calendar - Georgia Knutsen presented the tentative 2010 calendar. New events this year include a bowling day on March 20th and Halloween Pot Luck on October 31st (costumes are optional). Buzz Barrett has been scheduled for Hot August Nights and the Christmas Dinner and Dance. A Valentine Dinner is being planned. Check the Pinecone Telegraph and bulletin board for further information. Debbie Holden made the motion to approve the tentative calendar and Adrienne Fagalde seconded the motion. A vote was taken and the tentative 2010 calendar was approved.
Board Meeting The next Board Meeting is scheduled on February 1, 2010 at 10:00 a.m. at the club house.
General Meeting The next General Meeting and Easter Egg Hunt is scheduled on April 19, 2010. See Pinecone Telegraph and bulletin board for more information.
The meeting was closed at 11:16 a.m.
Respectfully submitted, Rita Isbell -----------------------------------------------------------------------------------------------------------------
Draft Minutes of the LAWCC AUXILIARY BOARD MEETING JANUARY 4, 2010 LAWCC CLUB HOUSE
The following members were present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Rita Isbell, Jan Eveland, Adrienne Fagalde, and Cyndy Horn.
The meeting was called to order by President, Georgia Knutsen at 10:08 am.
The minutes from the last board meeting were approved as read.
Treasurer’s Report: Bonnie Sloan presented the Balance Sheet and Category Detail Report as of December 31, 2009. See attached reports.
Committee Reports: Needles and Pins - The January calendar is posted on the bulletin boards and on the Pinecone Telegraph. Book Club - Book selections and calendar is listed on the Pinecone Telegraph. A chairperson is needed to replace Sharon Shaw. Ways and Means - There are six items for sale and prices were adjusted accordingly. Items will be for sale in the pro shop again this year. Sunshine - Adrienne has baskets for new homeowners and a supply of cards for various occasions.
Old Business: January General Meeting - The meeting will be held on January 11, 2010 at 10:30 am at the Pizza Factory. The cost of lunch is $8.00 and the luncheon choices are listed on the Pinecone Telegraph and bulletin board. Designate your luncheon choice with your payment. The proposed 2010 budget and tentative calendar will presented to the members for comments and approval at this meeting. Community Dinner - January 14, 2010 at Memorial Hall. Volunteers will start setting up at 4:30 pm. There are 14 volunteers listed. We will serve pizza and salad from the Pizza Factory. Dessert will be cookies, donated by our members, and ice cream. Christmas Dinner and Dance - Several people were not happy with their dinner. Different menu items will be reviewed for the next Christmas dinner. Wine in the Pines - No outside alcohol or purchase of alcohol will be permitted due to liquor license restrictions. A blind wine tasting contest may be added.
New Business: Budget - The 2010 proposed budget was made and will be presented to members for comments and approval at the January 11, 2010 general meeting. See attached report. 2010 Tentative Calendar - The 2010 tentative calendar was created. See attachment. Directory - It was suggested that a list of names to be removed from the directory be prepared and distributed to homeowners. Kim will be asked to place the list in a WACC mailing. Nominating Committee for Auxiliary Officers - Committee needs to be formed for the election held in November 2010.
Miscellaneous: Wall Art for the Restaurant - The wall art will feature artists in LAW. Lydia Freeby will be asked to head this project.
The meeting was adjourned at 12:20 pm.
Respectfully submitted,
Rita Isbell -----------------------------------------------------------------------------------------------------------------
Approved Minutes of the LAWCC
Auxiliary General Meeting The
meeting was called to order by President, Georgia Knutsen at
11:14 a.m. Other board members present include Bonnie Sloan,
Judy Martin and Sharon Weslar.
LAWCC AUXILIARY BOARD MEETING
Present: Georgia Knutsen, Bonnie Sloan, Judy Martin and Sharon
Weslar
The recommendation to add a page to the Auxiliary website for
“Things to Sell” and “Things Needed” made by Sharon Auge in an
email dated July 20 was discussed. It was moved, seconded and
approved that this addition be made to the website. Sharon Auge
will be contacted to see how she would like to implement this
addition.
Georgia reported that 6 tote bags had been delivered to the Pro
Shop for sale. She also reported that Dave would not be doing
concrete work in the park this year since there was need for
tree trimming and other improvements. She will contact Dave and
ask him to submit bills for the work done so that the Auxiliary
can issue him a check.
Hot August nights is being handled by Jo Knudsen and will be
held on August 15. The general meeting and lunch will be held at
Lassen Park on August 24. Sign ups will be requested along with
$7.00 for lunch. Reservations need to be made by August 19. Judy
Martin will get the lunch items. Georgia will bring (2) 6 foot
tables to use for serving. Those attending will be asked to
bring their own chairs.
A request from Lori Sinclair was given to the Board. This
request asked for help in improving the condition of the
bathrooms at the Club House. The request is for a sink, cabinet,
mirror and faucet in each bathroom. The cost would be about
$263.00 for each room. Georgia will talk with Dave Delay to see
if some of the funds for this might come from the money the
Auxiliary has allocated to him. If not, then the Board will
discuss the possibility of providing additional funds. -------------------------------------------------------------------------------------------------------------------------------- LAWCC Auxiliary Board Meeting July 1, 2009 Present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Sharon Weslar, and Lydia Freeby Location: Georgia Knutsen’s home The meeting was called to order by President, Georgia Knutsen at 10:05PM The minutes from the last board meeting were approved as read except that Judy Martin should be noted as present. Treasurer’s Report: Bonnie reported. The only activity has been that some inventory has sold and two more members have joined. We have 25 less members than last year. Committee Reports: Needles and Pins: Next week Needles and Pins is at the Park (Recreation Area). Book Club will meet at Debbie Holden’s home on August 10th. The book is Infidel by Ayaan Hirsi Ali. Old Business: Bonnie has ordered 120 totes and they should arrive this week. She also noted that we can get fleece and sweat shirts from the same company. Dave would like items to sell at the Pro Shop. Bonnie will look into the pricing of golf towels, visors, and polo. Georgia took T-shirts and sweatshirts to the Pro Shop for sale. They will add $2.00 to the price. Dave was given 12 shirts for his crew. We will hold off on ordering towels and visors at this time. There is still no bid on the cement from Dave. Carol Young will not be running for Ways and Means next term. Be thinking of someone who may want to run. New Business: The Ice Cream Social is set for July 5th at 2:30. After today’s meeting we will go to the storage locker and retrieve supplies. On the day we will meet at noon and set up. Dave will place tables where we want them. Carol Young will sell logo items and Georgia will sell address books. We need to bring our ice chests and blenders. Sharon will get the ice cream and accompaniments. Yard sale: Lydia put ad in the Chester Progressive to run two times, on July 1 and July 8th. Judy and her husband made a sign for the entrance to LAW and has a holder for the maps. Individual yard sale signs will be available at Georgia’s front door after July 4th. Chamber of Commerce: Georgia checked with Kim at the LAW Office and Kim informed her that WACC is joining the Chamber. Kim will put upcoming Auxiliary activities in the next mailing that goes out. Lassen Outing: Lydia will contact Steve Zachary (530) 595-4444 ext. 5189 for a talk in addition to the film presented at the new center. We think we will have between 20 and 40 people. Schedule is meet at 10 AM, talk at 10:30 and film at 11:00 and after film eat lunch. Everyone needs to bring his/her own chair and $7.00 for lunch provided by the Auxiliary. The lunch will consist of sandwiches, chips, drinks, cookies and apples. Miscellaneous: Kim needs help with the counting and tabulating of the ballots on July 5th. Agenda items for next meeting: Luncheon, Hot August Nights and Wine in the Pines. Next meeting will be held on August 5th at 10:00 AM at Judy Martin’s home. Meeting adjourned at 11:20 AM. Respectfully submitted, Lydia Freeby, Secretary ------------------------------------------------------------------------------------------------------- LAWCC Auxiliary Board Meeting June 2, 2009 Present: Georgia Knutsen, Bonnie Sloan, Sharon Weslar, and Lydia Freeby Location: Sharon Weslar’s home The meeting was called to order by President, Georgia Knutsen at 1:05PM The minutes from the last board meeting were approved as read. Motion by Sharon and seconded by Bonnie Treasurer’s Report: Bonnie reported expenditures were The Plumas to the Pacific project, $150.00 and Almanor Grill, $404.17 for the luncheon.(attendees pre paid) She also explained the budget worksheet. (See attached) Committee Reports: Needles and Pins: Next week Needles and Pins will be held at the LACC Park (Recreation) or at Debbie Holden’s home if it rains. Old Business: Bonnie talked to her brother and the totes we like (heavy duty) run $6.00. As soon as the decision is made, he will print. Bonnie will order 144 and sell for $12.00. Comments about the May 18th meeting and luncheon –Lydia will call Frank Neth about the complaint of small portions The Welcome Back Brunch will cost $14.00 per person. Georgia will check for decorations and tablecloths. Sharon will clarify menu with Maria. Decorating will be at 9AM, social time will be at 10:00AM, Brunch will be at 10:30 and the meeting at 11:30ish. Dave Delay hasn’t turned in a bid for the cement pad for the tables in the park. WACC has offered to provide him with funds for the project. Georgia talked to Aaron in the Pro-shop and he is happy to sell logo items. He has a computer program which will isolate our items. New Business: CPR will be held at the Fire Hall on June 13th at 9AM to 1 PM. Randy will teach. He can handle 10 attendees at a time and will schedule more classes if needed. Ice Cream Social: Takes place July 5th at 1PM paired with WACC and water board meetings. All three Boards will pay for supplies. Sharon will talk to Carol Deurloo about what amounts we might need. We will sell logo items. Georgia will ask Carol Young about inventory. July 11 Yard Sale: Time is set from 8AM to 12 PM. Georgia will ask her husband about a map of the subdivision that we can duplicate and put at the entrance for prospective buyers. Judy will make flyers; Lydia will contact Chester Progressive about an advertisement under garage sales and a bit in the Community Calendar section. Discussion was had about a Candidates’ Forum, but all agreed it was too late to get something organized. Bonnie suggested we join the Chamber of Commerce as WACC. There would be advantages for us as a community. Auxiliary would like to sponsor and pay for the $100.00 membership. Georgia will contact Board President Carol Bornhorst to see if LACC already has a membership. The Chamber offers some services we could use. Next meeting will be held on Wednesday, July 1 at 10AM at Georgia Knutsen’s home. The meeting was adjourned at 8:45PM. Georgia moved and Sharon seconded. The meeting was adjourned at 2:20 PM. Judy made the motion and Lydia seconded. Respectfully submitted, Lydia Freeby, Secretary ----------------------------------------------------------------------------------------------------------------
LAWCC AUXILIARY BOARD MEETING AGENDA
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LAWCC AUXILIARY MEETING AGENDA
DRAFT
LAWCC Auxiliary General
Meeting
LAWCC Auxiliary Board Meeting March 26, 2009 Approved at the May 4, 2009 Board Meeting
Present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Sharon Weslar, and Lydia Freeby Location: Georgia Knutsen’s home The meeting was called to order by President, Georgia Knutsen at 7:07 PM
The minutes from the last board meeting were approved as read. Bonnie Sloan made the motion and Judy Martin seconded it.
Treasurer’s Report: Bonnie presented both the Balance sheet and Spread Sheet (Budget Workshop) See attached.
Committee Reports: Judy reported that the schedule for Needles and Pins and other groups is up on the bulletin boards. The schedule will soon be on the web site.
Old Business: Bonnie reported that tote bags will cost about $4.00 including printing. She said she hopes they will be ready in the next couple of months. They can also be made available for the public to purchase. Sixty will be ordered.
Judy showed the informational pamphlets she obtained from the Chamber of Commerce office. Everyone agreed that the information will be useful to new residents. Judy will make up about 15 totes for new full time residents of LAW. Judy also suggested a few other items such as mugs that might be included in the tote. Bonnie will also look into what else might be available to put in the totes.
New Business: Phone directories have been mailed to all auxiliary members. Office Depot was used for the printing. They did a good job and were reliable. Discussion followed about later directory updates. Sharon W. moved and Bonnie seconded a motion to print an update in 2010. Then in 2011 the informational guide will not be reprinted.
The 4th annual Treasure Hunt and luncheon will take place on April 20th . Sharon showed last year’s flyer. She will update and make a new one. Last year there were 5or 6 teams. Bonnie and Judy will get together to work on the logistics. They will also take calls for drivers.
The Welcome Back Brunch will be on June 15th at 10:30 AM. There will be a no host bar. Last year 30 attended. Lydia will contact Maria to see if she would make up taco salads for the affair. She will also ask about the May 18th Auxiliary meeting and lunch. She will also ask when they plan to move into the clubhouse.
President Georgia reported she obtained use permits for the following: Welcome Back Brunch, June 15th Hot August Nights, August 15th Pot Luck, September 19th Wine in the Pines, October 24 Christmas Brunch, December 14th She will also get one for April 20th
A Thank You card from the Community Meals Coordinator was read by Georgia. The note thanked the Auxiliary for the February 12th dinner.
Miscellaneous: Georgia spoke to Dave Delay. He will get a bid in May for the concrete to go under the picnic tables. She will speak to Board President Carol about any monies that WACC might be able to pitch in for the project.
Georgia reported that Greg M., a six grade teacher from Chester Elementary has asked for a donation for a watershed program his students are involved in. She will ask if the students want to attend our May 18th meeting to give a presentation on the project.
Next meeting will be held on May 4th at 10AM at Lydia Freeby's house. The meeting was adjourned at 8:45PM. Georgia moved and Sharon seconded.
The meeting was adjourned at 10:05AM
Respectfully submitted, Lydia Freeby, Secretary
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LAWCC Auxiliary Board Meeting
APPROVED AT THE 2/03/09 BOARD MEETING
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LAWCC Auxiliary General Meeting Approved at the April 20, 2009 General Meeting
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