                     DRAFT MINUTES OF THE LAWCC AUXILIARY BOARD MEETING
                                                                 July 5, 2010
                                                              LAW Clubhouse

The following members were present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Lydia Freeby, Rita Isbell and Jan Eveland.

The meeting was called to order by President, Georgia Knutsen at 10:08 am.

The minutes from the last board meeting were approved as read.

Treasurer’s Report:
Bonnie Sloan noted a change in the Event Over Runs category to equal -$64.13 as a result of the Welcome Back Luncheon (Hoe-Down).    The change of -$45.53 in Sales Logo Items category is due to 4th quarter sales tax being paid. See attached report for further information.

Committee Reports:
Ways and Means - An order was placed for new items. We should be receiving the bill shortly which will result in an increase of expenses. The expenses should be offset somewhat by the sale of items at the July 3, 2010 homeowners meeting. Jan estimates sales at the homeowners meeting equaled between $975-$1,000. She will present the exact sales amount at the next meeting.
Nominating Committee - Cyndy Horn will run for the board at the next election.
Ice Cream Social - The success of the event was discussed. The amount of ice cream, sauces, etc. to purchase for next year was determined. It was decided the auxiliary would purchase six ice cream scoops for use at further events. The unused ice cream will be used at the Fall Fiesta.
Welcome Back Luncheon (Hoe-Down) - The luncheon was successful. The lunch was very good. Everyone seemed to enjoy line dancing. Rita will send a Thank You note to Rayna Simpson for the use of the centerpieces.

Upcoming Events:
Hot August Nights - It was decided the event will be a bring your own drink (BYOD). The auxiliary will provide water and cups. This may result in the price of an adult meal being $20 and a child meal being $10. Dinner choices have not been decided at this time. We will check with Jo Knudsen and Peggy Wright who are in charge of this event.
Garage Sale - July 10 - 8:00 am-12:00pm. Maps of Lake Almanor West will be placed at the entrance of our area.
Lassen Park - August 23, 2010. Meet at Lassen National Park at 10:00 am. at the new visitor center. Ranger Steve Zachery will give a 20 minute talk on the uniqueness of Lassen National Park. The talk will take place in the new amphitheater or inside the new center depending on the weather. There will be a short auxiliary meeting following the presentation. Lunch choices are listed on an order form at the auxiliary mailbox. Complete one order for each person and submit with your check. See bulletin board for further information.

Old Business:
Digital Camera - Georgia will purchase a digital camera as approved in the previous meeting. There are great pictures of the Hoe-Down which will be placed in an album.

New Business:
Logo Items - An inventory will be taken and an order placed to fill in missing sizes. New items will be researched and possibly ordered. The new women’s t-shirts sold well at the homeowners meeting.
American Flag - It was brought to our attention at the July 3rd homeowners meeting the American flag at our park needed to be replaced. The board gave Dave approval to purchase a new flag for the park.

The next Board Meeting is scheduled on July 28, 2010 - 10:00 am at the clubhouse.
The next General Meeting is scheduled on August 23, 2010 at Lassen National Park.
The meeting was adjourned at 12:02 pm.

Respectfully submitted by Rita Isbell

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DRAFT MINUTES OF THE LAWCC Auxiliary General Meeting
June 21, 2010
Location: Lake Almanor West Park

The meeting was called to order by President Georgia Knutsen at 11:25 a.m.

Other board members present included Judy Martin, Bonnie Sloan and Rita Isbell.

The minutes from the May 17, 2010 LAWCC Auxiliary General Meeting were accepted as read.

Treasurer’s Report: Collected membership dues have increased from the previous year. Total Income equals $8,290.55. Total Expenses equal $720.73. Inventory asset equals $3,607.28 with Total Liabilities and Equity equaling $31,006.10. See attached Budget Worksheet for details.

Committee Reports:
Book Club - The next meeting will be on September 13th, 10:00am-12:00pm at our park. It is a reader’s choice. The club normally meets the second Monday of the month.
Needles & Pins - The June 22th meeting will be at Fran Wilkins’ home. The June 29th meeting will be at Cindy Horn’s home. Starting July 6th the meetings will be at our park. See bulletin board and Pinecone Telegraph for more information.
Sunshine - Cards were sent to: Richard Brand, Jim Church, Sandy Meyers, Diane Fossum, Joyce and Ben Ayres for Evelyn Poly and Herb Weslar.
Ways and Means - Our logo items will be brought to the auxiliary functions for sale at discounted prices. Jan Eveland has been working with Melissa in the pro-shop to sell our items. The auxiliary plans to order new items and these items will not conflict or duplicate items Melissa orders.
Nominating Committee - There were three positions open. Two existing board members will run again so actually there is one position open. Karen Scott asked for anyone interested to contact the committee.

Public Comment: - In cleaning up the flower bed at the entrance to Lake Almanor West, Sherry Neth found the drip system had not been turned on for several years. It is now repaired and working. One shrub has died and two other shrubs are marginal. She asked the auxiliary for funds to replace the dead shrub. A motion was made for Sherry to renovate the entrance with the cost not to exceed $100. Bonnie Sloan made the motion and Debbie Holden seconded the motion. The motion was approved. Sherry will check with Patey’s Plants Plus to see if they are able to order the plants needed.

Peggy Wright introduced Laura Denney to the group. She is building a home on Eagle Crest.

Old Business - None

New Business:
Ice Cream Social - July 3rd at our park after the annual Homeowners Meeting. Georgia asked for volunteers to help. Rayna Simpson and Greta Wing volunteered.
Logo Item Sales - Items will be sold at the annual meeting at discounted prices. Jan asked for volunteers and will be contacting people to help with the sales.
Garage Sales - July 10, 8:00 am - 12:00 pm - Maps will be placed at the entrance to Lake Almanor West. There will not be a list of specific homes that are participating in the sale. Everyone must provide their own flags. An ad will be placed in the paper.
Ladies Open Golf Tournament - August 12, 2010 - Donations of new items are requested for raffle prizes. You may have items you have not or will never use, and may wish to donate them for the raffle. Please donate items by August 1st. Contact Sharon Auge for further information.
Hot August Nights - Will be held on August 21st in our park, 5:30 -10:00 pm. Jo Knudsen and Peggy Wright will coordinate this event. See bulletin board and Pinecone Telegraph for further details.
August 23, 2010 General Meeting - We are planning a Lassen National Park outing similar to last year’s outing. Ranger Steve Zachery will give a presentation on the uniqueness of the park. Sandwiches will be ordered from Holiday. The order forms will be in the auxiliary mail box. Complete your order and place with your check. See bulletin board and Pinecone Telegraph for further details.
Photos of Auxiliary Events - If anyone has photos of auxiliary events please let Georgia know. The photo albums are being updated and we are missing pictures for the years 2006-2009 . Pictures may also be e-mailed to Sharon Auge.

Board Meeting
The next Board Meeting will be July 5, 2010 at 10:00 a.m. at the Clubhouse.

General Meeting
The next General Meeting will be August 23, 2010 at Lassen National Park.

Respectfully submitted, Rita Isbell

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MINUTES OF THE LAWCC AUXILIARY BOARD MEETING
June 15, 2010
LAW Clubhouse

The following members were present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Rita Isbell, Jan Eveland and Peggy Wright.

The meeting was called to order by President, Georgia Knutsen at 10:10 am

The minutes from the last board meeting were approved as read.

The next board meeting is scheduled on July 5, 2010 at 10:00 am at the clubhouse.

Treasurer’s Report:
Bonnie Sloan stated that our income from membership dues is larger than projected. See attached report.

Committee Reports:
Needles and Pins - The calendar is posted on the bulletin boards and on the Pinecone Telegraph. The schedule is filled through June. Meetings will be held in our park starting July 1st.

Old Business:
Hot August Nights - August 21, 2010, 5:30-10:00 pm at our park. Volunteers are needed to help serve, monitor food portions and make sure only people who have paid are served dinner. The menu was discussed. It was decided in order to keep the price down, everyone must choose either chicken or tri-tip instead of serving two meats per plate. Your choice of meat must be designated and noted with your check. The price increased by $2.00 to $15.70 a plate from last year. Additional costs must be added to cover the cost of Buzz Barrett, table decorations, and other expenses. The price of an adult dinner will be $21 and $10 for children age 12 and under. At check-in, a glow bracelet will be given to everyone and the color of your bracelet will designate your choice of meat. A person will not be served dinner unless they have an appropriate glow bracelet on. Name tags were discussed but it was decided not to use them. Checks must be turned in by August 17. Contact Peggy Wright or Jo Knudsen for further information.

Welcome Back Luncheon - June 21, 2010 at 11:00 am at our park. The theme is Country Hoe-Down. Georgia will contact Dave for the sound system. At present, only 13 people have responded. If there are not 20 responses, the function will be canceled. Four t-shirts and two tote bags will be raffled off. One raffle ticket will be given for attendance, one for wearing western clothing, and one for participating in line dancing.

Nominating Committee - There are open positions.

Sale of Logo Items - Several items have been placed at the our pro-shop for sale. Sales have been slow. Hopefully, sales will pick up once activity increases. We may contact another vendor and order new items such as caps, polo shirts, ladies t-shirts, and fleece items. We are out or low on some sizes. We want to make sure we do not duplicate items the pro-shop is planning on ordering. Our logo items may be purchased or ordered at auxiliary functions at a discounted price. We will sell items at the July 3rd annual homeowners meeting at a discounted price.

New Business:
Auxiliary Items for Sale at the July 3rd Annual Homeowners Meeting - The price of our items at meeting will reflect discounted prices.
Ice Cream Social - July 3rd after the annual meeting at our park. Judy will check our inventory of bowls, cups, spoons and straws.
Garage Sale - July 10 - 8:00 am-12:00pm. Maps of Lake Almanor West will be placed at the entrance of our area.
Digital Camera - Georgia proposed the auxiliary purchase a digital camera, cost not to exceed $150, for the historian to use. Rita Isbell made the motion and Judy Martin seconded the motion.

The next Board Meeting is scheduled on July 5, 2010 - 10:00 am at the clubhouse.
The next General Meeting is scheduled on August 23, 2010 at Lassen National Park.
The meeting was adjourned at 12:32 pm.

Respectfully submitted by Rita Isbell

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MINUTES of LAWCC Auxiliary General Meeting
May 17, 2010

Location: Lake Almanor West Community Club House
The meeting was called to order by Georgia Knutsen at 11:28 am. Other Board members present were Judy Martin and Lydia Freeby.
The minutes from the April 19, 2010 LAWCC Auxiliary General Meeting were accepted as read.
Treasurer’s Report - No discussion. See attached “Balance Sheet as of 4/26/10” for details.

Comment from Georgia – Please be sure to look at the photo albums that are out for display. These Auxiliary-activities photo albums are from past years and were found in the storage unit. Note: where possible, it would be great to write down on the photos or elsewhere in the album, the names of the people shown in these photos.

Committee Reports
Book Club – The next book club meeting will be on June 7th at Adrienne Fagalde’s home from 10:00 am – Noon. The books to be discussed will be “The Mascot” and “Sarah’s Key”. See the Pinecone Telegraph for more details

.
Needles & Pins – May 18th will be held at Linda Welliver’s home and on May 25th it will be held at Dale Conley’s home. See bulletin board and Pinecone Telegraph for more information.

Ways and Means – Beginning this week, the Auxiliary logo-items will be for sale at the Pro Shop.

Public Comment
Women’s Golf will begin on Thursday, May 20th and sign ups will be at the Pro Shop.
Firewise volunteers -- on Friday, June 18th, volunteers will rake up combustible debris along the entrance road.
The Chester Community Blood Drive will be held on Monday, June 7th at the Memorial Hall from 10:00 am – 3:00 pm.
Thank you to Sherry Neth for planting daffodils at the development’s entrance sign.
Forest Service paved path -- The Forest Service recently cut up and removed trees and limbs off the path. This Thursday, May 20th, Dale Knutsen will remove the remaining debris.
Kim Hastings announced that Charlotte Lawry passed away last Sunday, May16th. Our condolences to her family and friends.

Old Business
The “President’s plaque” is now current and displayed on the club house wall. It now reflects Debbie Holden’s name.
New Business
Noted Activity Dates:
June 21st General Meeting -- This welcome back lunch will be at our park with a hoe-down theme. The past-years photo albums will be there for review and name documentation.
July 3rd WACC Annual Meeting – The annual meeting will be at our park and include our hosted ice cream social and the sale of our logo items.
July 10th – Community Garage Sale

Presentation to Attendees
Patey’s Plants Plus: (located between Beacon & Chester Elementary)
Bonnie Patey and Judy Hardig gave a presentation that included questions and answers on plant care in our area. They identified our USDA “hardiness zone” as 7 and our Sunset zone as 2B. They also provided the group with a 9-page reference guide and gave each attendee a plant. Thank You to Bonnie and Judy.
Georgia Knutsen closed the formal portion of the meeting at 11:45 am.

Respectfully submitted by Jan Eveland on behalf of Rita Isbell, Secretary

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MINUTES OF THE LAWCC AUXILIARY BOARD MEETING
May 3, 2010
LAW Clubhouse

The following members were present: Georgia Knutsen, Judy Martin, Lydia Freeby, Rita Isbell, Adrienne Fagalde, Jan Eveland and Peggy Wright.

The meeting was called to order by President, Georgia Knutsen at 10:10 a.m.

The minutes from the last board meeting were approved as read.

The next board meeting is scheduled on June 8, 2010 at 10:00 a.m. at the clubhouse.

Treasurer’s Report: The current report was distributed. See report for further information.

Committee Reports:
Needles and Pins - The calendar is posted on the bulletin boards and on the Pinecone Telegraph. The schedule is filled through June.

Book Club - The next meeting is scheduled for September 10 at Adrienne Fagalde’s home. The book is “The Mascot”. Further information is listed on the Pinecone Telegraph.

Old Business:
President Plaque - Georgia has updated the President Plaque. An additional section was purchased for future updates. The contact information is on the back of the plaque. The total cost for both equaled $80.20. The cost of future engravements should be around $6-$10.

Wall Art for the Restaurant - Various types of art and displays were discussed. Lydia Freeby is in charge of the wall art and is reviewing several options.
Auxiliary Items for Sale at Pro Shop - Melissa Smith will purchase items for the pro-shop to sell. She would also like auxiliary items to sell . The prices of the our items will be reviewed since the pro-shop will increase the cost so they make an income and charge tax for the sale of our items. Some of our items may be stored at the pro-shop to expedite sales. Sale of our items at the pro-shop was over $500 last year. Previous sales will be reviewed to decide what items and sizes to re-order. The price of our items at the July 3rd Annual Meeting will reflect sale prices. A table may be set up to sell our items at Hot August Nights. Jan Eveland would like to store the items in plastic bins instead of cardboard boxes. The garage door at our storage unit is sprung and storage unit personnel will be notified for repair.

May General Meeting - Will be held on May 17 at our clubhouse. The theme is Gardening Tips. Wear a hat (decorated in a theme of your choice or not). Everyone wearing a hat will be entered in a raffle. The information is posted on the bulletin boards and Pinecone Telegraph.

Welcome Back Luncheon - The luncheon will be held on June 21 in our park and have a Western theme. Julie Wann will cater the event. Georgia will check with Dave about using the sound system for line dancing music.

Hot August Nights - Georgia has reserved the park and Buzz Barrett for the function. Jo Knudsen and Peggy Wright are in charge of this function and will meet with Georgia. Julie Wann will cater the event. It was decided to have meal tickets as well as neon bracelets to minimize confusion when serving dinner. Further information will be posted on the bulletin boards and Pinecone Telegraph.

August 23 General Meeting - Will be at Lassen Park. Park Ranger Steve Zachery will give a presentation. Lunches will be ordered from Holiday. Sandwich order forms will be placed at our mailbox at the firehouse. All are invited. Further information will be posted on the bulletin boards and Pinecone Telegraph.

New Business:
Attendance - A record of attendance at our meetings will be kept for planning of future events.
Plumas Rural Services - Everyone who helped with our Community Dinner is invited to an appreciation dinner on May 13, 2010 at Wildwood Village at 5:30 p.m. Please RSVP to Carol Griswold at 259-3884 by May 7, 2010.

The meeting was adjourned at 11:35 a.m.

Respectfully submitted,
Rita Isbell

-------------------------------------------------------------------------------------------------------------------MINUTES of LAWCC Auxiliary General Meeting

April 19, 2010

Location: St. Bernard

The meeting was called to order by First Vice President Judy Martin at 11:44 a.m.

Other board members present included Bonnie Sloan and Rita Isbell.

Thanks to Linda White and Debbie Holden for all their time setting up the wonderful Treasure Hunt. The winning team was Judy Martin, Bonnie Sloan, Sharon Weslar and Carol Deurloo.

The minutes from the January 11, 2010 LAWCC Auxiliary General Meeting were accepted as read.

Treasurer’s Report

n Collected membership dues have increased from last year. The 2010 budget projected dues of $7500 and the actual dues recorded equals $8,040. Bonnie has additional collected dues not reflected in this amount.

n Our total contributions budget for 2010 was spent on the community dinner. The dinner cost more than expected and totaled $501.28.

n The negative $148.64 for last year’s ice cream social is actually a positive amount we collected from the water board and LAWCC.

n Enloe will use the auxiliary membership list to verify all qualified members for air flight. Next year Mercy will follow the same procedures.

n See attached Budget Worksheet April 2010 for details.

Committee Reports

Book Club - The May meeting will be at Adrienne Fagalde’s home. The selected book is “The Mascot”. See the Pinecone Telegraph for more details.

Needles & Pins - April 20^th will held at Sharon Weslar’s home and April 27^th at Adrienne Fagalde’s home. See bulletin board and Pinecone Telegraph for more information.

There was no Public Comment.

Old Business

Wall Art at the Restaurant - Lydia Freeby will be in charge of the wall art. Suggestions of art include black and white photos of Old Chester and artwork by artists in our neighborhood.

New Business

Logo Items - Auxiliary logo items will be for sale at the Pro Shop. Georgia Knutsen and Jan Eveland will be handling this.

May 17^th General Meeting - The meeting will be held at our clubhouse with a spring planting theme. Wear a hat, decorated or not and be entered in a drawing. Everyone wearing a hat will be given one ticket and if your hat is decorated you will receive a total of two tickets for the drawing. See bulletin board and Pinecone Telegraph for further details.

June 21 General Meeting - The meeting will be held at our park with a country hoe-down theme for the Welcome Back Luncheon. Wear your cowboy boots, hat and jeans.

July 3^rd - Annual meeting and ice cream social in our park.

Hot August Nights - Will be held on August 21^st in our park. Jo Knudsen and Peggy Wright will coordinate this event. See bulletin board and Pinecone Telegraph for further details.

Nominating Committee - Karen Scott and Roberta Carlson have volunteered to head up the committee.

August 21^st General Meeting - We are planning a Lassen Park outing similar to last year’s outing. Sandwiches will be ordered from Holiday. See bulletin board and Pinecone Telegraph for further details.

Board Meeting

The next Board Meeting will be May 3, 2010 at 10:00 a.m. at the Clubhouse.

General Meeting

The next General Meeting will be May 17, 2010 at the Clubhouse.

Respectfully submitted, Rita Isbell

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MINUTES OF THE LAWCC AUXILIARY BOARD MEETING

April 6, 2010

LAW Clubhouse

The following members were present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Lydia Freeby, Rita Isbell, Adrienne Fagalde and Jan Eveland.

The meeting was called to order by President, Georgia Knutsen at 2:08 p.m..

The minutes from the last board meeting were approved as read.

The next board meeting is scheduled on May 3, 2010 at 10:00 am at the clubhouse.

Treasurer’s Report:

· Bonnie Sloan stated that our income from membership dues is larger than projected. See attached report.

· The Event Over Runs amount must be a negative number but is actually funds collected. We have collected the cost of the 2009 ice cream social from the LAWCC board and water board.

· The Contributions amount has been used for the Community Dinner.

Committee Reports:

Needles and Pins ‑ The calendar is posted on the bulletin boards and on the Pinecone Telegraph. The schedule is filled through June.

Old Business:

President Plaque - Georgia will update the plaque. A new plaque may need to be purchased or an extension purchased to complete the update.

Wall Art for the Restaurant ‑ Lydia Freeby will head this project. Several types of media were discussed; historic black and white photos of Chester and artwork from our community members such as photos, paintings and quilts.

Community Dinner - We ordered the amount of food recommended by the organizers. The turnout was low and dinner costly.

New Business:

Auxiliary Items for Sale at Pro Shop - Melissa Smith will purchase items for the pro-shop to sell. She would also like auxiliary items to sell . The prices of the our items will be reviewed since the pro-shop will increase the cost so they make an income and charge tax for the sale of our items. The price of our items at the July 3^rd Annual Meeting will reflect sale prices.

April General Meeting and Treasure Hunt ‑ Scheduled for April 19. Debbie Holden and Linda White will head this activity. See Pinecone Telegraph and bulletin boards for further details.

Welcome Back Luncheon - The luncheon will be held on June 21 in our park and have a Western theme. Lydia will check several venues including Julie Wann.

Clubhouse Kitchen - Cleaning the kitchen, providing hot water, cleaning vents and degreasing the surfaces were discussed. This will be discussed with Kim.

May General Meeting - Will be held on May 17 at our clubhouse. The theme is Gardening Tips. Wear a hat (decorated in a theme of your choice or not). Everyone wearing a hat will receive one ticket for the raffle. If you wear a decorated hat, you will receive a total of 2 tickets for the raffle.

Hot August Nights - Jo Knudsen and Peggy Wright are in charge of this function. It will include a Car Show. We will get an order of items needed from Jo and make a budget for the event. Buzz Barrett has been reserved for the evening. Lydia will contact Julie Wann for catering.

Nominating Committee - There will be three open offices for the upcoming year. Contact Karen Scott or Roberta Carlson if you have a prospective candidate.

Wine in the Pines - October 9, 2010

The meeting was adjourned at 4:14 pm.

Respectfully submitted,

Rita Isbell------------------------------------------------------------------------------------------------------

MINUTES OF THE LAWCC AUXILIARY BOARD MEETING

February 1, 2010

Bonnie Sloan’s Home

The following members were present: Georgia Knutsen, Bonnie Sloan, Judy Martin and Rita Isbell.

The meeting was called to order by President, Georgia Knutsen at 11:15 am.

The minutes from the last board meeting were approved as read.

The next board meeting is scheduled on April 5, 2010 at 10:00 am at the clubhouse.

Treasurer’s Report:

• Bonnie Sloan presented the Budget Report and Category Detail Report as of January 31, 2010. See attached reports. The six month CD will mature in several months. Funds could be withdrawn at that time if necessary.

• Bonnie handed out Reimbursement Forms. Receipts are to be attached to the form when requesting reimbursement.

• Bills were submitted to WACC and the Water Board for reimbursement for the 2009 Ice Cream Social. The Water Board has paid their bill.

Committee Reports:

Needles and Pins - The calendar is posted on the bulletin boards and on the Pinecone Telegraph. The meeting location for February 23, 2010 has been moved from Carol Bornhorst’s home to Debbie Holden’s home. Judy Martin will notify Sharon Auge to change the information on the Pinecone Telegraph.

Book Club - Book selections and calendar are listed on the Pinecone Telegraph. A chairperson is needed to replace Sharon Shaw. This will be presented at the meeting on February 8, 2010 by Rita Isbell.

Nominating Committee for Auxiliary Officers - Committee needs to be formed for the election held in November 2010.

Old Business:

Valentine Dinner -To date nine people have signed up. People are to inform Judy Martin of their choice of dinner. Payment for dinner will be done individually at the restaurant. PHI (Mercy Air) sent a box of chocolates to the auxiliary. The candy will be handed out at the Valentine Dinner.

Wall Art for the Restaurant - Lydia Freeby will head this project.

Membership - An insert informing homeowners of the contributions the auxiliary makes to support our community will be placed in the WACC general mailing next December or January. The insert will be placed on brightly colored paper to catch homeowners’ attention. This has been added to November 2010's agenda.

President Plaque - The plaque will be updated to include past president Debbie Holden and current president Georgia Knutsen.

New Business:

March Bowling Night - Scheduled for March 20 at 4:00 pm. Five lanes have been reserved at the bowling alley for two games. The cost of a game is $3.50. The auxiliary will collect $7.00 for each person. Cost of renting shoes is $3.00 and will be paid by the individual. This event is limited to 20 people. Reservations will be made at the Pizza Factory following the bowling. Everyone will be responsible for their food at the Pizza Factory.

April General Meeting and Treasure Hunt - Scheduled for April 19. Debbie Holden and Linda White will head this activity. See Pinecone Telegraph and bulletin boards for further details.

The meeting was adjourned at 12:00 pm.

Respectfully submitted, Rita Isbell

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Minutes of the LAWCC Auxiliary General Meeting

January 11, 2010

Location: Pizza Factory

The meeting was called to order by President, Georgia Knutsen at 10:45 a.m. Other board members present include Bonnie Sloan, Judy Martin and Rita Isbell.

The minutes from the November 16, 2009 LAWCC Auxiliary General Meeting were accepted as read.

Treasurer’s Report

The proposed budget for 2010 was handed out. See attachments. This document provided budgets from 2007 to the 2010 proposed budget. Bonnie Sloan explained several changes from the 2009 budget in the proposed budget.

• Auxiliary projects increased by $2,000 to equal $6,000 for 2010. The auxiliary has not received the 2010 requests from Randy Fluke and Dave Delay. In 2009, the auxiliary spent a total of $4,278.05; $4,000 for tree trimming in the park and $278.05 for redoing the women’s restroom on Long Iron.

• Event over runs for 2009 will be lowered once we receive payment from the water board and LAWCC for the July Ice Cream Social. This line item was increased by $100 to equal $900 for 2010.

• The decrease of membership dues is reflected in the proposed budget. Suggestions were made on how to increase membership in the auxiliary. It was decided to inform homeowners of the contributions the auxiliary makes to support our community by placing information on the Pinecone Telegraph and in the general mailing in January with the annual bill. It was suggested a postcard be sent to non-members and new homeowners.

• The checking account equaled $4,224.43 at the end of 2008 and at the end of 2009 equaled $4,225.24. There is $2,500 in interest earned funds if additional money is needed.

Linda White made the motion to approve the 2010 budget and Carol Bornhorst seconded the motion. A vote was taken and the proposed 2010 budget was approved.

Enloe has raised their price to $30. Renewal forms will be sent out February 1, 2010. Existing members may send their checks directly to Enloe. You must be a member of the auxiliary to eligible. Most insurance plans will cover emergency flights. If you are in the hospital, they will take whatever insurance you have. Only 911 calls are done on a rotation basis.

Book Club - The date of the January meeting was changed to January 18^th. It will be at Adrienne Fagalde’s home. See Pinecone Telegraph and bulletin board for more information.

Needles and Pins - See Pinecone Telegraph and bulletin board for more information.

On January 21^st, from 1:00-3:00 p.m., Judy Martin will be presenting Tastefully Simple -Slow Cooker Sauces at Linda White’s home. Please RSVP to Linda.

Community Dinner - January 14, 2010 - Volunteers should be there at 4:30 p.m. to help set up. We will be serving pizza and salad from the Pizza Factory. Members of the auxiliary will donate cookies. Ice cream will also be served for dessert. Judy Martin read the sign-up sheets.

Tentative 2010 Calendar - Georgia Knutsen presented the tentative 2010 calendar. New events this year include a bowling day on March 20th and Halloween Pot Luck on October 31st (costumes are optional). Buzz Barrett has been scheduled for Hot August Nights and the Christmas Dinner and Dance. A Valentine Dinner is being planned. Check the Pinecone Telegraph and bulletin board for further information. Debbie Holden made the motion to approve the tentative calendar and Adrienne Fagalde seconded the motion. A vote was taken and the tentative 2010 calendar was approved.

The next Board Meeting is scheduled on February 1, 2010 at 10:00 a.m. at the club house.

The next General Meeting and Easter Egg Hunt is scheduled on April 19, 2010. See Pinecone Telegraph and bulletin board for more information.

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The following members were present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Rita Isbell, Jan Eveland, Adrienne Fagalde, and Cyndy Horn.

Treasurer’s Report: Bonnie Sloan presented the Balance Sheet and Category Detail Report as of December 31, 2009. See attached reports.

Needles and Pins - The January calendar is posted on the bulletin boards and on the Pinecone Telegraph.

Book Club - Book selections and calendar is listed on the Pinecone Telegraph. A chairperson is needed to replace Sharon Shaw.

Ways and Means - There are six items for sale and prices were adjusted accordingly. Items will be for sale in the pro shop again this year.

Sunshine - Adrienne has baskets for new homeowners and a supply of cards for various occasions.

January General Meeting - The meeting will be held on January 11, 2010 at 10:30 am at the Pizza Factory. The cost of lunch is $8.00 and the luncheon choices are listed on the Pinecone Telegraph and bulletin board. Designate your luncheon choice with your payment. The proposed 2010 budget and tentative calendar will presented to the members for comments and approval at this meeting.

Community Dinner - January 14, 2010 at Memorial Hall. Volunteers will start setting up at 4:30 pm. There are 14 volunteers listed. We will serve pizza and salad from the Pizza Factory. Dessert will be cookies, donated by our members, and ice cream.

Christmas Dinner and Dance - Several people were not happy with their dinner. Different menu items will be reviewed for the next Christmas dinner.

Wine in the Pines - No outside alcohol or purchase of alcohol will be permitted due to liquor license restrictions. A blind wine tasting contest may be added.

Budget - The 2010 proposed budget was made and will be presented to members for comments and approval at the January 11, 2010 general meeting. See attached report.

2010 Tentative Calendar - The 2010 tentative calendar was created. See attachment.

Directory - It was suggested that a list of names to be removed from the directory be prepared and distributed to homeowners. Kim will be asked to place the list in a WACC mailing.

Nominating Committee for Auxiliary Officers - Committee needs to be formed for the election held in November 2010.

Wall Art for the Restaurant - The wall art will feature artists in LAW. Lydia Freeby will be asked to head this project.

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Approved Minutes of the LAWCC Auxiliary General Meeting
November 16, 2009
Location: West Almanor Clubhouse

The meeting was called to order by President, Georgia Knutsen at 11:14 a.m. Other board members present include Bonnie Sloan, Judy Martin and Sharon Weslar.

The minutes from the October 19, 2009 LAWCC Auxiliary General Meeting were accepted as read.

Treasurer’s Report
Bonnie Sloan presented the Treasurer’s Report. The six month CD was converted to an 18 month CD to obtain a higher interest rate of 2.02 % with a chance of one bump up. Logo sales increased from $851.52 to $1,042.25 from last year. Event Over Runs equal $621.89 compared to last year’s over runs of $1,330.20. Auxiliary projects will include approximately $4,000 for tree trimming and work in our park. See attached Treasurer’s Report dated November 16, 2009 for further information.

Mercy Air
Mercy and Enloe will send renewal forms to existing members. Bonnie Sloan is waiting to receive information from both carriers. The Auxiliary plans to place information in the WACC general mailing. The cost should be the same: $30 for Mercy and $25 for Enloe. Money is due to Bonnie Sloan by February 10, 2010. People questioned why some received a membership card and others did not. It was not determined why this happened. Bonnie said cancelled checks will verify payment. Bonnie Sloan will give Sharon Auge the information for the Pinecone once she receives it.

Directory
Changes to the directory are due the end of November 2009. The changes/corrections will be included with the WACC general mailing in December.

The WACC office will stuff envelopes on November 19 and is requesting help. Coffee, tea and donuts will be provided for helpers. Help will also be needed in December to stuff envelopes.

Auxiliary has pumpkins are for sale. Prices are $8.00 for large and $6.00 for small size.

Committee Reports

Book Club: The book for January is “Twenty Chickens for a Saddle, The Story of an African Childhood” by Robyn Scott. The meeting will be held at Adrienne Falgalde’s home on January 11, 2010. The books chosen through June 2010 are listed on the Pinecone.

Needles & Pins: The December 1st meeting will be held at Judy Martin’s home with a Tastefully Simple meeting following the Needles & Pins gathering. See Pinecone for further listings of Needles & Pins locations and dates.

Maggie Hedges had surgery and is recovering well.

Old Business
Christmas Dinner and Dance: This event is scheduled for December 12, 2009 beginning at 5:30 p.m. at the Elks Lodge. Buzz Barrett will provide music. Dinner will be a choice of either chicken cordon blue, chicken kiev or bacon wrapped filet mignon. The price will be in the range of $19 - $21. See Pinecone for final menu and price.

Christmas Brunch and Gift Exchange: This event is scheduled for December 14, 2009, 10:30 a.m. at the clubhouse. It is a potluck. A sign-up sheet is being passed around for potluck items. See Pinecone for contact person and gift specifications.

Cookie Exchange: Will be held at Judy Martin’s home on December 17, 2009 at 1:00 p.m. Bring three dozen cookies and a container to take cookies home in.

Community Dinner: We are hosting the Community Dinner on January 14, 2010. The menu will be pizza, salad, ice cream and cookies. Pizza Factory will provide the pizzas, salad and ice cream. A sign-up sheet is going around for volunteers and cookies for the Community Dinner.

Hot August Nights: Will be held at our park on August 14, 2010. Buzz Barrett will provide the music. See Pinecone for further information.

New Business
Installation of Officers: Karen Scott and Roberta Carlson performed the installation ceremony for new officers. The new officers are: President Georgia Knutsen
Treasurer Bonnie Sloan
1st Vice President Judy Martin
2nd Vice President Lydia Freeby
Secretary Rita Isbell

Presentation of Committee Chairs: Ways & Means Jan Eveland
Sunshine Adrienne Falgalde
Historian Peggy Wright

Presentation to Board Members: Linda Welliver presented gifts to the 2009 board members.

Board Meeting: The next Board Meeting is scheduled for December 3, 2009, 1:00 p.m. at the clubhouse. The January Board Meeting is scheduled for January 4, 2010, 10:00 a.m. at the clubhouse. The preliminary calendar will be planned at this meeting.

General Meeting: The next general meeting will be in February 2010. See Pinecone for further details.

Budget Meeting: The meeting will be scheduled in January 2010. Cindy Horn volunteered to chair the budget committee.

Georgia Knutsen thanked everyone for coming.

The meeting was closed at 11:52 a.m.

Respectfully submitted,

Rita Isbell, Secretary
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Present: Georgia Knutsen, Bonnie Sloan, Judy Martin and Sharon Weslar

Location: Judy Martin’s home

The meeting was called to order at 10:06 am by President Georgia Knutsen. The minutes were approved as presented.

Treasurer’s Report: Bonnie Sloan gave her report which is attached to these minutes.

Committee Reports:

The recommendation to add a page to the Auxiliary website for “Things to Sell” and “Things Needed” made by Sharon Auge in an email dated July 20 was discussed. It was moved, seconded and approved that this addition be made to the website. Sharon Auge will be contacted to see how she would like to implement this addition.
Judy Martin will begin a sign up in September for homes were Needles and Pins will be held.

Old Business:

    Georgia reported that 6 tote bags had been delivered to the Pro Shop for sale. She also reported that Dave would not be doing concrete work in the park this year since there was need for tree trimming and other improvements. She will contact Dave and ask him to submit bills for the work done so that the Auxiliary can issue him a check.
    The Board agreed that the Ice Cream Social following the annual meeting of July 5 was a big success and that we should do it again next year. The total cost was less then $150.00, which will be split between the Auxiliary, WACC and the Water Company. Bonnie will check on the price for milk shake machines for use next year.
    Georgia reported on the success of the yard sale. Twenty six houses held sales. Not many people took the “sale” signs so we probably don’t need them next year. The sign used at the entrance, is now in the store room.

New Business:

    Hot August nights is being handled by Jo Knudsen and will be held on August 15. The general meeting and lunch will be held at Lassen Park on August 24. Sign ups will be requested along with $7.00 for lunch. Reservations need to be made by August 19. Judy Martin will get the lunch items. Georgia will bring (2) 6 foot tables to use for serving. Those attending will be asked to bring their own chairs.
    September 19 is the date of the “Trader Joe Event” to be held at the Club House. This event will be a potluck featuring wine and food from Trader Joe’s.
    Georgia will contact Julie Azevedo regarding Wine in the Pines. She will invite Julie and her committee to attend the September Board Meeting to review how the event will be handled this year.
    The locks on the cabinets at the Club House are in need of work and Hal Martin has volunteered to look into replacing them. He will report back to the board on the cost of new locks.

A request from Lori Sinclair was given to the Board. This request asked for help in improving the condition of the bathrooms at the Club House. The request is for a sink, cabinet, mirror and faucet in each bathroom. The cost would be about $263.00 for each room. Georgia will talk with Dave Delay to see if some of the funds for this might come from the money the Auxiliary has allocated to him. If not, then the Board will discuss the possibility of providing additional funds.

Agenda Items for September Meeting:
Trader Joe – September 19
Wine in the Pines – October 24

Time and Location of the next Board Meeting:
September 2, 9:00 Georgia Knutsen’s home
10:00 Report from Julie Azevedo

The meeting was adjourned at 11:43

Respectfully Submitted: Georgia Knutsen for Lydia Freeby, Secretary

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Present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Sharon Weslar, and Lydia Freeby

The minutes from the last board meeting were approved as read except that Judy Martin should be noted as present.

Treasurer’s Report: Bonnie reported. The only activity has been that some inventory has sold and two more members have joined. We have 25 less members than last year.

Book Club will meet at Debbie Holden’s home on August 10^th. The book is Infidel by Ayaan Hirsi Ali.

Bonnie has ordered 120 totes and they should arrive this week. She also noted that we can get fleece and sweat shirts from the same company. Dave would like items to sell at the Pro Shop. Bonnie will look into the pricing of golf towels, visors, and polo.

Georgia took T-shirts and sweatshirts to the Pro Shop for sale. They will add $2.00 to the price. Dave was given 12 shirts for his crew. We will hold off on ordering towels and visors at this time.

Carol Young will not be running for Ways and Means next term. Be thinking of someone who may want to run.

The Ice Cream Social is set for July 5^th at 2:30. After today’s meeting we will go to the storage locker and retrieve supplies. On the day we will meet at noon and set up. Dave will place tables where we want them. Carol Young will sell logo items and Georgia will sell address books. We need to bring our ice chests and blenders. Sharon will get the ice cream and accompaniments.

Yard sale: Lydia put ad in the Chester Progressive to run two times, on July 1 and July 8^th.

Judy and her husband made a sign for the entrance to LAW and has a holder for the maps. Individual yard sale signs will be available at Georgia’s front door after July 4^th.

Chamber of Commerce: Georgia checked with Kim at the LAW Office and Kim informed her that WACC is joining the Chamber. Kim will put upcoming Auxiliary activities in the next mailing that goes out.

Lassen Outing: Lydia will contact Steve Zachary (530) 595-4444 ext. 5189 for a talk in addition to the film presented at the new center. We think we will have between 20 and 40 people. Schedule is meet at 10 AM, talk at 10:30 and film at 11:00 and after film eat lunch.

Everyone needs to bring his/her own chair and $7.00 for lunch provided by the Auxiliary. The lunch will consist of sandwiches, chips, drinks, cookies and apples.

Miscellaneous: Kim needs help with the counting and tabulating of the ballots on July 5^th.

Agenda items for next meeting: Luncheon, Hot August Nights and Wine in the Pines.

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The minutes from the last board meeting were approved as read. Motion by Sharon and seconded by Bonnie

Treasurer’s Report: Bonnie reported expenditures were The Plumas to the Pacific project, $150.00 and Almanor Grill, $404.17 for the luncheon.(attendees pre paid) She also explained the budget worksheet. (See attached)

Needles and Pins: Next week Needles and Pins will be held at the LACC Park (Recreation) or at Debbie Holden’s home if it rains.

Bonnie talked to her brother and the totes we like (heavy duty) run $6.00. As soon as the decision is made, he will print. Bonnie will order 144 and sell for $12.00.

Comments about the May 18^th meeting and luncheon –Lydia will call Frank Neth about the complaint of small portions

The Welcome Back Brunch will cost $14.00 per person. Georgia will check for decorations and tablecloths. Sharon will clarify menu with Maria. Decorating will be at 9AM, social time will be at 10:00AM, Brunch will be at 10:30 and the meeting at 11:30ish.

Dave Delay hasn’t turned in a bid for the cement pad for the tables in the park. WACC has offered to provide him with funds for the project.

Georgia talked to Aaron in the Pro-shop and he is happy to sell logo items. He has a computer program which will isolate our items.

New Business: CPR will be held at the Fire Hall on June 13^th at 9AM to 1 PM. Randy will teach. He can handle 10 attendees at a time and will schedule more classes if needed.

Ice Cream Social: Takes place July 5^th at 1PM paired with WACC and water board meetings. All three Boards will pay for supplies. Sharon will talk to Carol Deurloo about what amounts we might need.

July 11 Yard Sale: Time is set from 8AM to 12 PM. Georgia will ask her husband about a map of the subdivision that we can duplicate and put at the entrance for prospective buyers. Judy will make flyers; Lydia will contact Chester Progressive about an advertisement under garage sales and a bit in the Community Calendar section.

Discussion was had about a Candidates’ Forum, but all agreed it was too late to get something organized.

Bonnie suggested we join the Chamber of Commerce as WACC. There would be advantages for us as a community. Auxiliary would like to sponsor and pay for the $100.00 membership. Georgia will contact Board President Carol Bornhorst to see if LACC already has a membership. The Chamber offers some services we could use.

Next meeting will be held on Wednesday, July 1 at 10AM at Georgia Knutsen’s home.

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Call to Order

Minutes of May 4, 2009 Board Meeting

Treasurer’s Report

Committee Reports
        Book Club
        Needles & Pins

Old Business
        Totes for Welcome Baskets
            Price
            When available
        Welcome back brunch – 10 am eat at 10:30
        Additional funds for park improvement
            Dave will get us a formal bid by May
        Sale of Auxiliary inventory at WACC Golf Course

New Business
        CPR – June 13, 9 -1 at the Fire hall
        Ice Cream Social - July 5 after 1pm WACC meeting
        Yard Sale July 11
            Time, maps, publicity
            Do we want articles in the Daily Independent?
        Candidates Forum – Do we want to sponsor?
        Printed visors, towels, t shirts

Miscellaneous

Agenda Items

Time and Location of next Board Meeting

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Call to Order

Minutes of April 20, 2009 Meeting

Treasurer’s Report

Committee Reports
Book Club
Needles & Pins
Others

Public Comment

Old Business
Red Hat Fashion Show – May 30, Elks Club 11:00 am Lunch at 12:00

New Business
Decorating Clubhouse wall - Lydia
Program: Presentation from Greg McIntire’s students on their “Plumas to the Pacific” trip. 12:15

Time and Location of next Board Meeting
June 2, 2009 1:00 pm Sharon Weslar

Time and Location of next General Meeting
June 15, Welcome Back Brunch 10:30 eat at 11:30 WACC Club House
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Location: The 4th Annual Treasure Hunt led to the final destination of the Pizza Factory in Chester.

The meeting was called to order by President Georgia Knutsen at 12:44 p.m.

Minutes: The minutes of the January 22, 2009 General Meeting were approved as read.

Treasure’s Report: Bonnie Sloan presented the Treasurer’s Report. (Copy attached) She explained that the Auxiliary Membership Dues for this year were below what had been projected. The actual amount received was approximately $400 short or about 80 memberships. However, the Phone Directories were about $700 under budget and the Community Dinner expenditure was also under budget (by about $150).

Committee Reports:
Book Club: The Book Club will meet Monday, May 11 at Jocelyn Souter’s home.
    The Book for discussion is These is My Words by Nancy Turner. Those interested in carpooling may call      Barbara Oddy or Adrienne Fagalde.
Needles and Pins – April 21 – Dale Conley’s Home
    April 28 – Sharon Weslar’s Home
Lakeside Quilters: There will be a quilt rush Thursday, April 23 in Chico. Those wishing to attend may contact     Debbie Holden or Linda White.

Public Comment: None

Old Business:
1. The Auxiliary is still in need of a Historian.
2. Georgia received a thank you note from Sharlyn Anderson thanking the Auxiliary for the Community Supper. Since the Auxiliary purchased and prepared the food, the cost of $244 was considerably less than the $350 budgeted.

New Business:
Shirley Friedrichs invited everyone to the Red Hat Fashion Show to be held May 30 at the Elks Club.(Flier attached) Fashions will be provided by Fashions 2 You from Chico. Lunch will be a choice of an Enchilada Plate or a Chef’s Salad at a cost of $12. Send checks with menu choice to Shirley Friedrichs.

Georgia received a request from Greg McIntire (a 6th grade Chester Elementary teacher) to help support the “Plumas to the Pacific” Watershed Program. This is an educational program for the 6th grade students. During a week-long field trip (April 28 – May 1), the students will follow the Feather River from Chester down to the Sacramento River and then follow its tributaries to the ocean. The cost will be approximately $100 per student. Bonnie Sloan recommended that the Auxiliary donate $150 since we are under the $500 budget for community contributions. Carolyn Wilhoit made a motion that the Auxiliary donate $150 to the program. The motion was seconded by Peg Wright and the motion passed.

Next Board Meeting: May 4 at 10 a.m. at Lydia Freeby’s home.

Next General Meeting: May 18 will be a luncheon at the WACC Club House. Greg McIntire’s students will have a presentation on their “Plumas to the Pacific” trip.

With no further business, the Meeting was adjourned at 1:05 p.m.

Respectfully submitted,
Sharon Weslar for Lydia Freeby

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Present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Sharon Weslar, and Lydia Freeby

The minutes from the last board meeting were approved as read. Bonnie Sloan made the motion and Judy Martin seconded it.

Treasurer’s Report: Bonnie presented both the Balance sheet and Spread Sheet (Budget Workshop) See attached.

Committee Reports: Judy reported that the schedule for Needles and Pins and other groups is up on the bulletin boards. The schedule will soon be on the web site.

Old Business: Bonnie reported that tote bags will cost about $4.00 including printing. She said she hopes they will be ready in the next couple of months. They can also be made available for the public to purchase. Sixty will be ordered.

Judy showed the informational pamphlets she obtained from the Chamber of Commerce office. Everyone agreed that the information will be useful to new residents. Judy will make up about 15 totes for new full time residents of LAW. Judy also suggested a few other items such as mugs that might be included in the tote. Bonnie will also look into what else might be available to put in the totes.

New Business: Phone directories have been mailed to all auxiliary members. Office Depot was used for the printing. They did a good job and were reliable. Discussion followed about later directory updates. Sharon W. moved and Bonnie seconded a motion to print an update in 2010. Then in 2011 the informational guide will not be reprinted.

The 4^th annual Treasure Hunt and luncheon will take place on April 20^th . Sharon showed last year’s flyer. She will update and make a new one. Last year there were 5or 6 teams. Bonnie and Judy will get together to work on the logistics. They will also take calls for drivers.

The Welcome Back Brunch will be on June 15th at 10:30 AM. There will be a no host bar. Last year 30 attended. Lydia will contact Maria to see if she would make up taco salads for the affair. She will also ask about the May 18^th Auxiliary meeting and lunch.

A Thank You card from the Community Meals Coordinator was read by Georgia. The note thanked the Auxiliary for the February 12^th dinner.

Georgia spoke to Dave Delay. He will get a bid in May for the concrete to go under the picnic tables. She will speak to Board President Carol about any monies that WACC might be able to pitch in for the project.

Georgia reported that Greg M., a six grade teacher from Chester Elementary has asked for a donation for a watershed program his students are involved in. She will ask if the students want to attend our May 18^th meeting to give a presentation on the project.

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Present: Georgia Knutsen, Bonnie Sloan, Judy Martin, Sharon Weslar, Lydia Freeby and Sharon Auge
Location: Bonnie Sloan’s home

The meeting was called to order by President, Georgia Knutsen at 2:00 p.m.

The minutes from the last board meeting were approved as read.
Sharon Auge said she would put activities info on the web-site if the details are sent to her. Lydia will e-mail minutes to all Board members and also to Sharon Auge.

Treasurer’s Report: Bonnie explained the balance sheet as of 12/31/08 in detail. She also explained all expenditures for 2008. All Board members thanked Bonnie for her thorough attention to details. Attached are the balance sheets.
Discussion on how to “break even” on auxiliary activities followed.

Special Group Reports: The Book Club is reading, Red Scarf, by Kate Furnivall and will meet at Adrienne Fagalde’s home on February 12th at 10:00am. Needles and Pins will meet at Linda White’s on January 13th, Dale Conley’s on January 20th, and at Debbie Holden’s on the 27th of January.

Old Business: Bonnie reported on each of the three air ambulances. The information has been put on the web site by Sharon Auge. The deadline to join is February 20th.

New Business: There was discussion about the Telephone Directories. A motion was made by Sharon Weslar and seconded by Judy Martin that revised Directories, with community information, be mailed to each property owner. If an owner owns more than one lot they will receive only one directory. The cost of the Directories and the mailing is to be approximately $3,000.00. They should be out in February. New property owners will receive a Directory along with a copy of the CC&Rs.

Budget: Dave Delay has asked for a concrete pad for the benches at the park near the BBQ at a cost of approximately $6,000.00. He would also like five folding tables and sand. Cost would be $200.00 and $700.00 for the sand. Bonnie moved and Judy seconded that we spend up to $4,000.00 for these items.
Sunshine: It was moved, seconded and approved that we give Welcome Baskets to new full time residents. Upon the death of a resident, we will donate $25.00 to a charity of the family’s choice.
It was moved and seconded that we accept the budget for 2009. All approved.

Community Dinner: To be cooked at the Elk’s and served at the Memorial Hall on Thursday, February 12, 2009. The menu will be chicken enchiladas, rice, beans, green salad, fruit bowl and pie for dessert. Bonnie and Judy will get the food supplies. Servers will be needed. (Food servers, dessert table, drink table, napkin and donation table and four people to set up as well) Bonnie will let us know if she needs help with food preparation on the 11th.

Miscellaneous:
Bonnie will look into pricing of totes for the Welcome Baskets.
Judy and Carol will look into Valentine Day festivities
Georgia will take care of Presidents plaque.

Next General meeting: January 22, 2009 at 11:15 at the Knot bumper
Next Board meeting: February 2, 2009 at Judy Martin’s home

The meeting was adjourned at 5:06 pm

Respectfully submitted,
Lydia Freeby, Secretary

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Location: The Knotbumper Restaurant in Chester

The meeting was called to order by President Georgia Knutsen at 11:20 a.m.
Prior to the business portion of the meeting, those present expressed our sympathy and condolences when Georgia mentioned that her husband Dale’s mother had passed away.

Minutes: The minutes from the November 12 General Meeting were approved as read.

Treasurer’s Report: Bonnie Sloan presented the Treasurer’s report and explained the Balance Sheet dated 12/31/08 which shows total assets of $23.900.62. She also presented an Event Overrun Summary which showed events which the Auxiliary had subsidized. Auxiliary Projects for 2008 included sharing half the expense with the WACC Board for new bulletin boards, new picnic tables and a new computer and software for the Fire Department. Overall the Auxiliary remained within the 2008 budget of $11,000 for total expenses.
Discussion then followed on the Proposed Budget for 2009. Bonnie explained that $4000 had been budgeted toward a request by Dave Delay for a concrete pad around the BBQ area at the park and also for folding tables and sand. Also there was an increase in the budget for Postage and Delivery and Communications to cover the printing and mailing of a revised phone directory and community informational pages. The cost of the directories and mailing will be approximately $3000. Each property owner will be mailed one directory. Extra copies will be available for a fee. A motion was made by Carol Bornhorst and seconded by Linda White that the 2009 Budget be approved. The motion was passed. (Copies of Treasurer’s Reports and Budgets are attached.)

Committee Reports:
Book Club: The Book Club is reading Red Scarf by Kate Furnivall and will meet at Adrienne Fagalde’s home on February 12 at 10:00 a.m.
Needles and Pins: Needles and Pins will meet at Debbie Holden’s home on January 27 at 10:00 a.m.
Two new groups were introduced:
Pinecone Strummers will meet at 10:00 a.m. every other Saturday at Debbie Holden’s home.
Lakeside Quilters will meet the last Thursday of every month at 1:00 p.m. The next meeting will be at Debbie Holden’s on February 26.

Old Business:
Georgia explained that Sharon Auge has put a wonderful comparison of the three Air Ambulance services on the Auxiliary web site. She explained that the Auxiliary is able to get a group rate for all members. Those subscribing to the insurance will not be charged for air ambulance service, since Medicare is billed, then the secondary insurance and then the air ambulance insurance will pay the balance. Applications are online or are available from Bonnie Sloan.

New Business:
Georgia introduced the Auxiliary Committee Members:
Budget: Greta Wing
Outdoor Eccentrics: Debbie Holden
Pinecone Telegraph: Linda White, Sharon Auge
Sunshine: Linda Welliver
Ways & Means: Carol Young
Web Sight & Directory: Sharon Auge
Nominating: Karen Scott, Roberta Carlson
Historian is still needed

Tentative Activity Calendar for 2009 was presented and discussed. (Copy attached) A motion was made by Barbara Oddy and seconded by Debbie Holden that the Activity Calendar be approved. The motion was passsed.
Community Dinner: Discussion followed on the Community Dinner which is to be held Thursday, February 12 at the Memorial Hall. Bonnie Sloan and Judy Martin will be in charge of the food supplies and cooking which will be done at the Elks Lodge. The menu will include chicken enchiladas, rice, green salad, fruit bowl and pie (purchased from Costco). A request was made for volunteers to help prepare food on Wednesday and to set up (4 to 6 including men), serve food and clean up on Thursday. Arrive at 4:40 to set up tables, etc., and food service time will be from 5:30 to 6:30 p.m. A sign-up list for volunteers was made available.

Valentine’s Dinner: Georgia reminded everyone that a no-host Auxiliary Valentine’s Dinner will be held at the St. Bernard Lodge on Saturday, February 14. There is limited seating, so those wishing to attend should contact Sharon Weslar as soon as possible.

Miscellaneous:
Georgia reminded everyone to be sure to check the Pinecone Telegraph and the Auxiliary Web Site for information.

Next Board Meeting: February 2, 2009 at 9:00 a.m. at Judy Martin’s home
Next General Meeting: April 20, 2009 will be the Annual Treaure Hunt and General Meeting

With no further business, Debbie Holden moved that the meeting be adjourned. Carol Bornhorst seconded the motion. All approved. The Meeting was adjourned at 12:00 p.m.

Respectfully submitted,
Sharon Weslar for Lydia Freeby